PRIVACY POLICY – www.runx.org
This privacy notice explains which personal data we collect, for what purposes, and how we process it when you visit and use the website www.runx.org (the “Website”), as well as when you participate in the RUN X™|World Treadmill Championship (hereinafter, “RUN X Championship”).
For the purposes of this Privacy Policy, the term “personal data” and “personal information” shall have the same meaning.
Contents
PRIVACY POLICY – www.runx.org
1. Scope of this Notice
2. Relationship with World Athletics
3. Why we process your data, the legal basis for each processing activity, and which data we process
3a. Special Participation Modalities (without Technogym ID)
4. Who we share personal data with
5. What about cross-border transfers?
6. How long we keep personal data
7. How we protect your personal data
8. Children under 18
9. Your rights and how to exercise them
10. Changes to this privacy notice
1. Scope of this Notice
This privacy notice applies exclusively to the processing of personal data carried out by Technogym S.p.A. a) through the runx.org Website; b) during the organization, management, and execution of the RUN X Championship, or otherwise in connection with said competition.
It does not apply to processing carried out by third parties - even where such third parties can be reached via links, social buttons, or embedded content on the Website, e.g.:
social networks such as Instagram, Facebook, TikTok, LinkedIn;
video-sharing or multimedia providers;
other external platforms or services accessible via links from the Website.
Any interaction you may have with those platforms (for example, by clicking on social buttons or viewing embedded content) entails processing by those third parties, under their own privacy notices and terms of use.
Technogym has no control over the processing carried out by such third parties and therefore encourages users to consult their privacy notices.
2. Relationship with World Athletics
Technogym and World Athletics have organized the RUN X™ | World Treadmill Championship, the first global running competition on treadmills connected to the Technogym cloud platform.
To participate in the RUN X Championship, you must provide certain personal data to Technogym and World Athletics to enable each of them to fulfill their respective roles in organizing the competition.
As part of the said project, Technogym and World Athletics have entered into a specific data sharing and processing agreement. Under that agreement:
Technogym is:
ultimately responsible for managing the technology infrastructure, collecting data through the Website, managing accounts, analyzing performance, and performing Technogym’s marketing activities; and
acts on behalf of World Athletics, solely for processing needed for World Athletics to carry out its institutional activities (e.g., validation of results, certification of the competition, any regulatory checks).
World Athletics is ultimately responsible for processing within its remit, in accordance with the agreement and its own privacy notices. For any information regarding the processing of personal data carried out by World Athletics, please refer to its privacy notice, available at the following link: https://www.worldathletics.org/about-iaaf/documents/member-federation-resource-centre.
Personal data are shared between the parties solely for purposes connected with the RUNX project and in compliance with the applicable federal and state privacy laws.
3. Why we process your data, the legal basis for each processing activity, and which data we process
Below we transparently describe the individual processing activities carried out through runx.org, indicating for each: the user action, the purpose of processing, and the categories of data processed.
| Action | Purpose | Data collected |
| User fills in a form on www.runx.org | We collect your data to: respond to your requests; keep you informed about the opening of registrations for the Virtual Running World Championships; provide you with pre‑contractual information and, should you decide to register, manage your participation in the event. | First name, last name, gender, date of birth, country, city, postcode, phone number. |
| User fills in a form to register or pre‑register for the Virtual Running World Championships | We transfer some of your personal data to World Athletics in order to: (i) allow World Athletics to inform you about the opening of registrations; and (ii) if you register, enable the management and validation of your participation according to the competition rules. Processing takes place in accordance with the data‑sharing agreement between Technogym and World Athletics. | First name, last name, age, email address, city, country. |
| Creation and management of a Technogym ID account | If you participate in the Virtual Running World Championships you will need to create a Technogym ID account, which enables us to keep track of scores, ranking, participation frequency, and place of participation. Through the Technogym ID account: (i) you can access www.technogym.com and other services in the Technogym digital ecosystem; (ii) you can use digital and personalized training services, including by updating your account; (iii) we may process data associated with your Technogym Account to offer you a personalized training experience and - subject to your consent - profiled marketing services. For further information on personal data processing through the Technogym platform, please see the privacy notice at https://www.technogym.com/it-IT/privacy-policy/. | First name; last name; email address or phone number; city; country; scores, ranking, participation frequency, place of participation. |
| Opting in to marketing profiling | We process personal data collected to send personalized marketing communications based on analysis of the user’s preferences and interests (“marketing profiling”). | All data collected on www.runx.org except special categories of data. |
| Opting in to direct marketing by World Athletics | Subject to your consent, we transfer your personal data to World Athletics so that it may send you direct marketing and promotional communications. For more information on World Athletics’ processing, please refer to its privacy notice available on its official website. | First name, last name, age, email address, city, country. |
| To consent to being filmed and/or photographed during the competition | The creation and use of photographic images of participants within the scope of the competition, for the purposes of documenting, communicating, and promoting the event (e.g., publication on the website, social media, and informational materials), without direct commercial purposes. | Images of the participants taken during the competition. |
| Compliance with law and/or orders from authorities | We process personal data to comply with any obligations arising from applicable law or orders from authorities, including accounting and tax obligations and product warranties. | All data collected on www.runx.org. |
| Direct marketing communications - Soft spamSoft spam | Send promotional emails about products or services similar to the Virtual Running World Championships. You can object at any time by clicking the link included in such communications. | First name, last name, email address. |
| Browsing the Website | We analyze use of the Website for statistical purposes and to improve its content, features, and performance, including through analytics tools such as Google Analytics 4 (GA4). | Browsing data, IP address, device and browser information, Website usage events. |
| Interaction with the Website | We analyze on‑site behavior (e.g., mouse movements, scrolling, interactions) to improve user experience and content effectiveness, including via tools such as Mouseflow and Sleeknote. | Browsing data, information on interactions with the Website, device technical data. |
| Use of the Website | Ensure system security, prevent unauthorized access, fraud, and misuse of the Website and services offered. | Access logs, IP address, device technical data. |
3a. Special Participation Modalities (without Technogym ID)
Whereas participation in the RUN X Championship is in principle subject to the use of a personal Technogym ID, it is technically possible for a Runner to participate by other means (e.g., by using an access credential issued by an Official Center). The provisions below exclusively govern such cases of participation.
By launching the challenge and accepting the RUN X Terms and Conditions without authenticating through a personal Technogym ID, the Runner enters into a direct contractual agreement with Technogym, strictly limited to the purpose of participation in the challenge.
In such cases, the Runner acknowledges and agrees that:
(a) Technogym will process personal data (e.g., identifiers linked to the access credential, performance data recorded on the Technogym Treadmill) strictly necessary to manage the Runner’s participation. In the absence of a Technogym ID and of specific consent, the data collected will not be used for any other purpose.
(b) Data relating to the Runner’s performance (such as time and leaderboard position) will be shared with World Athletics for the purposes of managing the global leaderboards. The Runner is invited to consult World Athletics' privacy policy, available at https://worldathletics.org/privacy-policy.
Technogym is not responsible for the issuance, management, conditions, or revocation of any access credential not linked to a personal Technogym ID. For any queries regarding such credentials, the Runner must contact the Official Center that issued them. Any query related to the processing of personal data by Technogym under this modality shall be directed to dpo@technogym.com.
For all matters not addressed in this section, please refer to the remainder of this privacy notice.
4. Who we share personal data with
Your personal data may be disclosed to:
- technology providers and hosting providers;
- web agencies and IT vendors;
- Technogym group companies;
- World Athletics (as limited by and for the purposes set out in the agreement);
- and competent authorities where required by law.
5. What about cross-border transfers?
When we share your personal data as described above, such personal information may be transferred both within and outside the United States, including in the Principality of Monaco where World Athletics has its headquarters. If we transfer your personal information outside the United States, we will only do so in line with the applicable laws, and we will require that there is an adequate level of protection for your personal information, and that appropriate security measures are in place. Where data is processed outside of the United States, it remains subject to the laws of those jurisdictions and may be accessible to courts, law enforcement and national security authorities in those jurisdictions.
6. How long we keep personal data
Personal data are kept:
- for as long as necessary to achieve the purposes for which they were collected;
- for the duration of the RUN X Championship project;
- for additional periods where required by legal or regulatory obligations;
- for the duration of the requested service;
- and until consent is withdrawn for profiling and marketing activities.
You may request deletion of your Technogym account at any time. While the account is deleted immediately, data collected through the account and related to purchases and/or use of our Service are retained for 7 years, in line with the applicable statutory limitation periods. Where data are anonymized, they become irreversibly non‑recoverable.
Please note: if you chose to share your personal data with a Facility, deleting your Technogym account does not mean your data become inaccessible to the Facility. To have your data fully deleted, you must contact the Facility and follow the instructions in its privacy notice.
7. How we protect your personal data
We have physical, technical and organizational security measures in place to protect your personal data from being unlawfully accessed, used, disclosed, lost or to protect it from any other breach. Depending on the volume and sensitivity of the information, the purposes for which it is used and the format in which it is stored, we implement a combination of measures to protect your personal information, including:
A privacy framework governing the protection of personal information through its lifecycle. This framework defines the roles and responsibilities of our personnel, provides a process for dealing with complaints regarding the protection of the information, and addresses the retention and destruction of personal information.
Internal policies and procedures that define the roles and responsibilities of our employees throughout the information life cycle and limits their access to such information on a “need-to-know” basis.
If information is collected or stored in electronic format, technical safeguards such as encryption, firewalls, passwords, antivirus software and similar measures.
A designated Data Protection Officer (DPO) to monitor our compliance with applicable privacy laws. Employee privacy and data security training.
8. Children under 18
Participation in the Virtual Running World Championships is restricted to adults (individuals aged 18 or over). However, children under 18 (“Minors”) may create a Technogym account only within the Technogym digital ecosystem for personalized training and, for children under 16, subject to parental authorization.
9. Your rights and how to exercise them
You have the right to know whether Technogym processes your personal data. In particular, you may have the right of access, rectification, the right to data portability, as well as the right to withdraw your consent. For more information on processing or to exercise your rights, email dpo@technogym.com or write to the company by post, to the attention of the Data Protection Officer at Technogym S.p.A., Via Calcinaro 2861, 47521 Cesena (FC), Italy.
Summary of your rights
- a. Right of access - to obtain confirmation whether Technogym processes data concerning you and, where applicable, access to such data and related information.
- b. Right to rectification - to have inaccurate personal data corrected without undue delay and, taking into account the purposes of processing, to have incomplete data completed.
- c. Right to data portability - in the circumstances provided by law, to receive the personal data you have provided to Technogym in a structured, commonly used and machine‑readable format, and, where permitted, to transmit those data to a third party, unless this would adversely affect the rights and freedoms of others; for certain services, automated portability tools are available in your account.
- d. Right to withdraw consent - subject to legal or contractual restrictions, to withdraw your consent to the communication or use of the information we collected.
In accordance with privacy by design and privacy by default, Technogym may provide tools to facilitate the exercise of your rights, including vis‑à‑vis entities with which Technogym has agreements (e.g., Facilities attended by the user). Such tools are available in the App or Website personal area.
10. Changes to this privacy notice
We may update this privacy notice from time to time. Where we do so, we will update the date of this privacy notice and post it on our App or Website and if we make material changes we will let you know. By continuing to interact with us after the modified version of the privacy notice has been posted, you are accepting the changes to this notice, subject to any additional requirements that may apply. We advise you to review this privacy notice on a regular basis so that you are aware of any changes.